Can a ny notary certify a copy of a document

May I Notarize A Copy Of A Passport? Can a notary certify a copy of a passport or a driver license? What documents need to be notarized? Hotline are based on the laws in the state where the question originated and may not reflect the laws of other states. IN NY STATE NOTARY PUBLIC CANNOT PERFORM COPY CERTIFICATIONS OF ANY DOCUMENT - NEITHER PUBLICLY RECORDED NOR PRIVATE.

This is because foreign entity’s request a proof of residency.

But since a Notary (in most states) cannot certify a copy of a utility bill or ID , the burden must be placed on the presenter of the document which this “copy certification by document custodian” form does beautifully. Great rea thank you for the effort put into this. Many states allow notaries to make certified copies of documents as long as the original document is not a publicly recorded document.

This list is certainly not all inclusive. NY notaries cannot notarize just the copy either. Whether you are authorized to certify copies of documents depends on where you are commissioned.

Be sure to familiarize yourself with your state Notary laws, so you know whether you may certify a document copy or need to turn down the request. See full list on nationalnotary.

Florida and Pennsylvania authorize Notaries to certify copies of most documents, yet both states prohibit certifying copies of birth, death and marriage certificates. Texas only allows Notaries to certify copies of documents that cannot be recorded with any type of government entity. It’s illegal to make unauthorized copies of certain immigration forms — such as a Certificate of Naturalization, Certificate of Citizenship or Declaration of Intention to Become a Citizen — and doing so may carry. While prohibiting Notaries from performing copy certifications on documents such as vital records and publicly recorded documents is common, two states don’t stop there.

Colorado and West Virginia uniquely require a Notary to obtain a written and signed request for the copy certification from the requestor prior to performing the notarial act and specify the contents of this written request. The request must state that a certified copy cannot be obtained from a recorder or custodian of public. If state law does not authorize a Notary to certify a document copy, in some situations you may be able to notarize the signature of a person who has written a statement attesting to the accuracy of the copy. The signer should present you with the written attestation statement, a proper notarial certificate and the photocopy of the document in question.

If the signer’s statement doesn’t contain a notarial certificate, then the signer must instruct you on which notarial act to perform. New York Notaries Cannot Certify or Notarize Copies, But Alternative Option is Often Used. Typically, a notary public can only make certified copies from an original document. In some cases, such as when the original document no longer exists, a notary public can make a note on the. All documents must be an original.

No photocopies will be accepted. There are certain documents which after being notarize need to be certified or authenticated. This is performed by the county clerk where the notary is commissioned or has a good character card on file.

By using this type of tool, a notary can stamp certificate language onto any document.

Rather than having a notarial certificate attached on a subsequent page, the certificate language appears underneath the signer’s statement and signature and on the same page as the copy of the passport. More states permit the notary to make the copy or witness someone making a photocopy of a document and certify that the resulting copy is the same as the original. If you are making a copy of the document , the notary is only certifying that the copy is identical to the original presented to the notary , not that the original is accurate. The American Society of Notaries prefers to call this. General Rules on Notary Copy Certification: When travel requires you to submit “a notarized copy” of your passport or government issued identification car the term refers to a notary copy certification.

Whether you can obtain a copy certification for these documents depends on the laws of the state where you reside. If someone requests a notarization on these documents, including Copy Certification, you should just refer them to the County Recorder or an attorney. So there you have it! Those are the most common (and most confusing) scenarios when you will be wondering if you can or cannot notarize the documents presented to you. This new document ( certified copy ), including the notary certification page, is called original document for the purpose of authentication.

In order to notarize a document the individuals that will be signing the form will need to present themselves, along with any other signers, along with an original copy of the document that will be signed. Once the individuals and the form have been gathere a notary public will need to be sought to provide their acknowledgement.